By Paul Ticher
The 1998 facts safety Act presents a framework for how within which corporations may still gather and strategy own details. It has far-reaching implications for library and data managers who carry own information on desktop or on paper, or who could be known as directly to recommend their colleagues. This sensible advisor explains the felony standards and illustrates the problems with dozens of correct and informative case-studies.
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It does not take much effort to compile an up to date list of people currently working in a particular area, and it is hard to prove that it is ‘necessary’ to hold on to information that may well never be used. So in their organisation they compile a new list for each conference as it comes up and destroy it after the decision has been made on whom to invite. • Our information service sends out free information sheets on a range of topics. Occasionally we announce a new one before it is ready and have to collect the names and addresses of people who ask for a copy.
We decide that we need to keep the list for a week or two, in case anyone doesn’t receive it and we need to check whether it was sent, but after that there is no longer any good reason and the list is deleted. We do give people the option of being added to our permanent list, to get future materials on the 45 Data protection for library and information services same topic, but this is something they have to ask for specifically. • Our database of borrowers has been in existence for twelve years, and contains a complete history of our transactions with each borrower.
Guidance notes on all these special cases are available from the Information Commissioner. You do not have to reveal your intentions towards someone you are in negotiation with if access would be likely to prejudice those negotiations. Likewise, you do not have to give access to personal data that is being used for management forecasting or management planning if this would be likely to prejudice the conduct of the business. You do not have to give access to confidential references which you have given in respect of the Data Subject.